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Civil Registry Procedures and Requirements PDF Print E-mail
City Civil Registry Department Services

Requirments, Guides and Applicable fees

 

I. REGISTRATION OF BIRTH – Regular Filing (Counter31)

 

Registration forms are usually provided by and accomplished in the hospital or maternity clinics where birth has taken place, as well as by midwives who deliver babies in various homes or places. These forms are available at counter 11 and at the National Statistics Office. (A certified true copy of Marriage Contract is required to determine legitimacy of a child).

 

Registration Fees:
A.Late Filing - P 150.00
B.Issuance of certification of no record - 50.00
C.Issuance of certified true copy - 40.00/copy
D.Rush Issuance of certified true copy - 50.00/copy
E.Issuance of certified true copy using
Security Paper (SECPA) - 60.00/copy

 

II. LATE REGISTRATION OF BIRTHS (Counter 13)
Requirements:
A.For Legitimate Child:
a.Original copy of Baptismal Certificate, and
b.Certified True Copy of Marriage Contract.
B.For Illegitimate Child:
a.Original copy of Baptismal Certificate, and
b.Joint Affidavit of two (2) disinterested persons.
C.Acknowledgement through Documents (if father/mother or both parents are deceased)
a.Insurance
b.Report Card
c.Title of House & Lot
d.Certified True Copy of Death Certificate

 

III. APPLICATION for MARRIAGE LICENSES AND REGISTRATION OF CERTIFICATE OF MARRIAGE (Counter 10 and Counter 11)

Requirements:
I.FOR MARRIAGE LICENSES (Counter 10)
Birth or Baptismal Certificates of both applicants. If widowed, death certificate of demise spouse, if previous marriage was annulled, copy of Court Decision and absolute Decree of Finality from the Court,
Community Tax Certificates of both applicants, male and female;
One ID photo (colored or black and white) of each applicant, male and female;
Certificate of Family Planning and Marriage Counseling*

 

*(There is no age limit for Family Planning, however couples 24 years and below need to attend Family Planning Sessions, and Marriage counseling. These sessions are scheduled for one-half day within the premises of the City Hall. (Inquire from any of the office clerks at Counters 8, 9, & 10 about the details)

 

If applicant is a Foreigner, requirements are:
Valid Passport;
Certificate of legal capacity to marry issued by their respective diplomatic or consular officials;
If divorced, copy of Final Decree of Absolute Divorce;
Certificate of Family Planning & Marriage Counseling & Responsible Parenthood.

 

Marriageable Age: 18 years old (male or female)
Persons below 21 years old need parental consent.
Persons 21 years and below 25 years old need advice from parents.

 

Registration Fees:
Application form                                 - P50.00
Filing Fee                                           - 100.00
Marriage License Fee                        - 100.00
Registration of Marriage Certificate   -   70.00

 

Issuance of Marriage License should be released after 10 days posting after the Marriage Application was filed. License expires 120 days from the date license was issued.

 

Registration of Certificate of Marriage shall be in four copies distributed as follows:
1st copy- Local civil Registry
2nd copy- OCRG-NSO
3rd copy- Solemnizing officer/Church
4th copy- Couple

 

Note: Releasing of Marriage Licenses is up to 4:00 pm only.

 

V. REGISTRATION OF DEATH (Counter 8)

Death Certificates are usually provided by hospitals/medical center where the person died or by funeral homes/parlors when the person died at home.
 

 

Requirements:
a.Death Certificate that is certified by a licensed medical doctor, or the attending physician, and
b.Signature of embalmer and his/her license number.

 

Registration Fees:
Registration Fee - P 50.00
Burial Permit - 50.00
Transfer to other municipality/city - 100.00
Entrance from another municipality/city - 200.00
Exhumation of cadaver - 75.00
Removal of cadaver - 75.00
Renewal of an old niche (5 years) - 500.00
(Novaliches & Baesa cemeteries only)
Apartment Type Niche -1, 500.00
Single Niche - 500.00
Niche yearly rental (Novaliches Cemetery) - 100.00
Niche yearly rental (Bagbag Cemetery) - 100.00
Issuance of Certified True Copy of Death Certificate - 40.00/copy
Issuance of Certified True Copy of Death Certificate
using Security Paper (SECPA) - 60.00/copy

 

VI. COURT DECREES & LEGITIMATION (Counter 15)

Registration of Court Decrees, as well as requests for CTCs of annulment, adoption, correction of entry, change of name, presumptive death, et. al. are handled at Counter 7. Court Decrees with finality are required before annotations can be effected. Likewise, Legal Instruments such as Admission of Paternity, Legitimation, AUSF, et.al. are handled at Counter 7. Concerning annotations, Court decrees are required before these can be done.
 

 

Requirements:
1.Joint Affidavit of Legitimation signed by both parents.
2.Certified True Copy of Marriage Contract
3.Certified True copy of Birth Certificate
4.Admission of Paternity/ Acknowledgment of Father
5.Certificate of No Marriage (CENOMAR) from NSO

Note: Other requirements will be on a case-to-case basis. Processing time will range from two (2) to four (4) working days. You will be issued a claim stub.

 

Registration Fees:
1.Annulment of marriage - P500.00
2.Correction of entry or change of name - 400.00
3.Per registration of supplementary reports
Or documents as additional data - 100.00
4.Legalization of Aliens - 500.00
5.Local Adoption - 1,000.00
6.Legitimation - 400.00
7.Foundling - 500.00
8.Naturalization - 1,000.00
9.Foreign Adoption - 1,000.00
10.Repatriation - 1,000.00
11.Presumptive death - 1,000.00
12. Per registration of other documents - 300.00

 

REPUBLIC ACT 9048
"CLERICAL ERROR AND CHANGE OF FIRST NAME LAW"

Secure the following requirements:
A.Change of First Name/Nickname
a.Certified true machine copy of the Certificate sought to be corrected (3 copies).
b.Clearance from the following Authorities: (Mandatory)
i.Employer, if employed (certification of Employer with no pending case), if not employed, Affidavit Of No Employment
ii.NBI/ PNP
c.Document showing the correct entry/entries upon which the correction shall be based, i.e. Baptismal Certificate, Voter's I.D., School Records, GSIS record, SSS record, Medical record, Business record.
d.Other relevant documents as the Registrar may require.
Filing Fee: P3, 000.00 & additional service fee for Migrant Petitioner of P1, 000.00
 

 

B. Clerical or Typographical Error
a. Certified true machine copy of the Certificate sought to be corrected (3 copies).
b.Document showing the correct entry/entries upon which the correction shall be based, i.e. Baptismal Certificate, Voter's I.D., School Records, GSIS record, SSS record, Medical record, Business record.
c.Other relevant documents as the Registrar may require.
Filing Fee: P1, 000.00 & additional service fee for Migrant Petitioner P500.00

 

Please Proceed to the Civil Registry Department for further instructions.

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