CONTACT INFORMATION
City Accounting Department
- CAD
- 3rd & 4th Floor, Finance Bldg., Quezon City Hall
- 8988-4242 local 8328, 8339
- cityaccounting@quezoncity.gov.ph
Office Hours
Monday to Friday
8:00 a.m. to 5:00 p.m.
ABOUT US
Description
CAD is responsible for processing, recording, and summarizing financial transactions, as well as reporting the financial condition and results of operations of the City Government.
Mission
To provide management with timely, relevant, and useful financial information and reports in making rational, prudent government spending and investment decisions responsive to the needs of its constituents.
Vision
To assist management in attaining operational efficiency, fiscal discipline, and strategic allocation of the Quezon City’s resources.
Legal Bases
- Ordinance No. SP 635, S-1998 or Establishing The City Accounting Department As Mandated Under Republic Act No. 7160, Providing For Its Organization, Defining Its Functions And Responsibilities And Appropriating the necessary funds for its operation and adopted on February 24, 1998.
- As mandated in Republic Act No. 7160, otherwise known as the Local Government Code of 1991, the Accountant shall take charge of both the accounting and internal audit services of the Local Government Unit.
Service Pledge
We commit to:
- Prepare clearly, comprehensively, and fairly present the financial statements in a timely manner in compliance with reportorial requirements
- Inform local government officials and Sanggunian of the financial condition and operations of the City Government
- Know what needs to be done in the examination of supporting documents to determine the completeness of requirements for every claim for payments
- Promptly attend to all queries and provide assistance prior to the end of working hours and during lunch breaks
- Record, maintain, and keep all records and reports related to disbursements, obligation of funds, journals, and index card details payments to contractors/suppliers, and employees regardless of status
- Carry out the duties and responsibilities as public servants with utmost and genuine courtesy, fairness, honesty, and compliance with the law, providing service to everyone without unfair discrimination and regardless of party affiliation or preference
- Perform duties with the highest degree of excellence, intelligence, skills, and utmost devotion and dedication
- Endeavor to discourage wrong perceptions as dispensers or peddlers of undue patronage
Services
PRE-AUDIT OF PAYROLL/S
The Department processes payrolls covering personnel services, disbursement vouchers, and MOOE (regular plantilla salaries, and other benefits; contract of service, consultant, job orders) as remuneration for services rendered.
DISBURSEMENT VOUCHER – PROCUREMENT OF GOODS, INFRASTRUCTURE PROJECTS, AND CONSULTANCY SERVICES
The Department reviews and verifies disbursement vouchers covering claims on infrastructure, supplies and materials, maintenance, security, and other related services rendered by contractors and suppliers under contracts, purchase orders, and others as payment for services rendered or goods delivered.
PREPARATION OF FINANCIAL STATEMENTS FOR THE CITY AND BARANGAYS
The department maintains books of accounts and financial records of the City and its 142 barangays to enable those concerned stakeholders to ascertain the assets, liabilities, government equities, income, and expenditures of the City and barangays at a given time.
ISSUANCE OF CERTIFICATION OF TAXES WITHHELD
The Department processes taxes withheld from contractors and suppliers and remits to respective government agencies concerned.
ISSUANCE OF CERTIFICATION FOR EMPLOYEES MANDATORY DEDUCTIONS/CONTRIBUTIONS
The Department verifies and prepares employees’ mandatory deductions and contributions.
VERIFICATION OF APPLICATION FOR REFUND OF RETENTION FEES (GUARANTEE/SECURITY DEPOSITS PAYABLE)
The Department checks recorded suppliers’ and contractors’ retention money withheld and released by the City.
CERTIFICATION OF OUTSTANDING CASH ADVANCE BALANCE
The Department prepares and issues certification to the concerned officials and personnel that request the status of their Cash Advances from the City. This supporting document is required for the request for Cash Advances.
PREPARATION OF LIQUIDATION REPORT
The Department verifies the documents submitted by officials and personnel to liquidate their cash advances and prepares liquidation reports, which will be transmitted to the Commission on Audit (COA).
ABSTRACT OF REVENUE
The Department verifies receipts and revenues, consolidates them into proper account classification, and prepares monthly reports of actual receipts and revenues accruing to the City and money collected for the account of other agencies.
PREPARATION OF ACCOUNTANT’S ADVICE FOR LOCAL CHECK DISBURSEMENT
The Department processes accountant’s advice for local check disbursement made by the City Government.
Department Directory
Ms. Ruby G. Manangu
City Accountant
8988-4242 local 8801
CityAccounting@quezoncity.gov.ph
Ms. Grecile P. Gumban
Assistant City Accountant
8988-4242 local 8800
CityAccounting@quezoncity.gov.ph
| DIVISION | OFFICER NAME | OFFICE ADDRESS | CONTACT INFORMATION |
|---|---|---|---|
| Administrative Division | Ms. Alicia A. Ostaco Division Chief | 4th Floor, Finance Bldg., Quezon City Hall | 8988-4242 local 8328 admin.cityaccounting@quezoncity.gov.ph |
| Barangay Accounting Services Division | Ms. Irene P. Jallorina Division Chief | 4th Floor, Finance Bldg., Quezon City Hall | 8988-4242 local 8325 basd.cityaccounting@quezoncity.gov.ph |
| Financial Accounts and Analysis Division | Ms. Ma. Violeta M. Roque Officer in charge | 3rd Floor, Finance Bldg., Quezon City Hall | 8988-4242 local 8323 faad.cityaccounting@quezoncity.gov.ph |
| Fiscal Management and Control Division | Mr. Cleto DG Aquino Division Chief | 3rd Floor, Finance Bldg., Quezon City Hall | 8988-4242 local 8326 Receiving – local 8337 Processing – local 8341 fmcd.cityaccounting@quezoncity.gov.ph |
| Payrolls, Bills, and Remittance Division | Ms. Maria Rowena C. Venturina Division Chief | 4th Floor, Finance Bldg., Quezon City Hall | 8988-4242 local 8324 pbrd.cityaccounting@quezoncity.gov.ph |
| Revenue, Abstract and Statistics Division | Mr. Santos D. Peralta Jr. Division Chief | 3rd Floor, Finance Bldg., Quezon City Hall | 8988-4242 local 8322 rasd.cityaccounting@quezoncity.gov.ph |
Spotlight
AWARDS AND RECOGNITIONS
The Quezon City Government has earned three unqualified opinions from the Commission on Audit (COA) for its annual reports from 2020 to 2022, in large part due to the City Accounting Department’s consistent and outstanding work. The City Accounting Department was chosen as the 2017 Most Outstanding Accounting Office by the Association of Government Accountants of the Philippines (AGAPI).
The department was honored with the eNGAS User Entity Award and the eNGAS Collaborator/Contributor Award from the Government Financial Management Innovators Circle (GFMIC), Inc. Additionally, City Accountant Ruby G. Manangu received the PhALGA Excellence Award from the Philippine Association of Local Government Accountants Incorporated in 2023. The department’s commitment to transparency and accountability has also been recognized with the Seal of Good Local Governance Award, underscoring its role in upholding the highest standards of fiscal management.
Resources
CAD CITIZEN'S CHARTER 2024
CAD CITIZEN'S CHARTER 2023
CAD CITIZEN'S CHARTER 2022
CAD CITIZEN'S CHARTER 2020
