CONTACT INFORMATION


City Civil Registry Department

  • CCRD
  • Civic Center Building C, Quezon City Hall Compound, Mayaman Street corner East Avenue, Quezon City
  • 8925-0453; 8928-4242 loc.1515
  • [email protected]

Office Hours
Monday to Friday            
8:00 AM – 5:00


Description

The City Civil Registry Department (CCRD) is responsible for the continuous and permanent recording of the occurrences and characteristics of vital events in accordance with the legal requirements in Quezon City.  This includes the recording in the corresponding register of the birth, death, marriage, court decree, and other legal instruments affecting the civil status of each QCitizen.

Mission

Efficiently serve our constituents and effectively safe keep, register, and issue all certificates of births, marriages, deaths, and court decrees, which occurred in the city with the cooperation of all stakeholders.

Vision

To have all Quezon City-born persons and residents documented as well as to register changes to vital events in their lives, and to have their records accessible via technology and accepted anywhere in the world.

Legal Basis

Republic Act 7160, Sec. 479 Mandates The Qualification, Powers, And Duties Of The Civil Registrar.

Service Pledge:

Committed – We vow to continuously register the vital events of a person

Credible – We stand firm that all registered documents issued by this office are honored by government and private agencies and other instrumentalities

Responsive – We take delight in assisting the general public

Dedicated – We protect and safe keep the entrusted registered documents

SERVICES


Registration of Regular and Timely Certificate of Live Birth

The process of registering Certificates of Live Birth of Filipino citizens, born in Quezon City, within thirty (30) days from the date of birth.

More Details.

Late Registration of Certificate of Live Birth

The process of registering the Certificates of Live Birth of Filipino citizens, born in Quezon City, after the thirty (30)-day filing period from the date of birth of the person or those who have no existing record in the Register of Births of the City.

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Application and Issuance of Marriage License

The process of applying for and issuing a Marriage License to a couple, wherein one should be a resident of Quezon City, and intends to marry in Quezon City.

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Registration of Marriage Certificate

The process of registering the Certificates of Marriage of constituents who married in Quezon City. The timely registration of a Marriage Certificate is fifteen (15) days following the solemnization of marriage. For marriage exempt from license requirements, the prescribed period is thirty (30) days from the solemnization of marriage. 

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Late Registration of Marriage Certificate

The process of registering the Certificates of Marriage constituents who married in Quezon City and which were not filed within 15 days following the solemnization of marriage, or 30 days for those exempted from the marriage license requirement.

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Registration of Regular and Timely Certificate of Death

The process of registering the Certificates of Death of the constituents whose death occurred in Quezon City within thirty (30) days from the date of death.

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Late Registration of Certificate of Death

The process of registering the Certificates of Death of the constituents who died in Quezon City after the thirty (30)-day filing period from the date of death. 

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Request for Exhumation Permit

The process of securing an Exhumation Permit for constituents whose death occurred in Quezon City.

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Burial Process

The process of securing a Burial Permit for constituents whose death occurred in Quezon City.

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Cremation Process

The process of securing a Cremation Permit for constituents whose death occurred in Quezon City.

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Request for Issuance of Certified True Copy of Birth Certificates

The process of acquiring the Certified True Copy (CTC) or Local Civil Registry (LCR) copy of the Certificates of Live Birth registered in Quezon City. 

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Request for Issuance of Certified True Copy of Marriage Certificates

The process of acquiring the Certified True Copy (CTC) or Local Civil Registry (LCR) copy of the Certificates of Marriage registered in Quezon City

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Request for Issuance of Certified True Copy of Death Certificates

The process of acquiring the Certified True Copy (CTC) or Local Civil Registry (LCR) copy of the Certificates of Death registered in Quezon City. 

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Admission of Paternity/R.A. 9255 (An Act Allowing Illegitimate Children to Use the Surname of the Father)

The process of allowing a child, born from March 19, 2004, onwards, whose parents are not married during the time of birth up to the present, but was acknowledged by the father, to use the surname of the father.

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Legitimation with Admission of Paternity, Legitimation including R.A. 9858 /       Supplemental Report

Legitimation is the process of allowing the child, whose parents were not married at the time of birth, but has a subsequent marriage, to use the surname of the father.

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R.A. 9048 – Petition for Change of First Name (CFN)

The process of allowing the document owner to have his/her first name be changed in his/her Certificate of Live Birth.

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R.A. 9048 – Petition for Correction of Clerical OR Typographical Error (CCE)

The process of allowing the document owner to correct clerical or typographical errors in his/her Civil Registration documents. (Birth Certificate, Marriage Certificate, Death Certificate).

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R.A. 10172 Correction in the Entry of Sex, Correction in the Entry of the Day and/or Month in the Date of Birth (in the Certificate of Live Birth)

The process of correcting the entry of the sex or day and/or month of the date of birth of the document owner in his/her Certificate of Live Birth.

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PROGRAMS


OPERATION BIRTHRIGHT or “FREE LATE BIRTH CERTIFICATE REGISTRATION”

Operation Birth Right is the birth certificate registration program of the Office of the City Mayor and the City Civil Registry Department of Quezon City for all people ages 17 and below without existing birth certificates and born in Quezon City.

BAESA PUBLIC CREMATORIUM SERVICES

The public crematorium in Baesa is the first city government-owned crematorium to address the problem of burial spaces and other related environmental concerns in Public Cemeteries. This service is provided by the City Government, in collaboration with the Office of the Mayor, for free.

OPLAN KALULUWA

The celebration of All Souls Day and All Saints Day has become a yearly program of The City Civil Registry Department, which is in charge of the three city-owned public cemeteries, namely the Bagbag Public Cemetery, the Novaliches Public Cemetery, and the Baesa Public Cemetery. CCRD coordinates with concerned local offices, barangays, and other partners for the orderly visit of the families of the deceased. The public is informed of the rules and guidelines while in the cemetery. CCRD assists constituents in locating the apartments and ashes of their loved ones.

MOBILE PASSPORT SERVICE

Through the mobile passport service program of the Department of Foreign Affairs (DFA), personnel of the City Civil Registry Department assists residents in conveniently obtaining a passport.

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GUIDES


REGISTRATION OF CERTIFICATE OF LIVE BIRTH

This is the registration of newborn children (1-30 days old) born in Quezon City.

Requirements For Married Parents (Legitimate Child):

  1. 4 fully accomplished Certificate of Live Birth Form (Municipal Form No. 102). The hospital, maternity, lying-in clinic, or other birthing facility prepares the Certificate of Live Birth Form.
  2. 1 photocopy of the Marriage Certificate of the parent.
  3. 1 photocopy of passport, if one or both parents are foreigners.

Requirements For Unmarried Parents (Illegitimate Child):

  1. 4 fully accomplished Certificate of Live Birth Form (Municipal Form No. 102). The hospital, maternity, lying-in clinic, or other birthing facility prepares the Certificate of Live Birth Form.
  2. If the father is declared, signed Affidavit of Acknowledgment/Admission of Paternity. This is on the back of the Certificate of Live Birth Form.
  3. Signed Affidavit to Use the Surname of the Father. The mother will sign the Affidavit to Use the Surname of the Father

Process:

  1. Submit requirements to the Birth Registration Division of the City Civil Registry Department.
  2. Wait to register and get a personal copy of the registered Certificate of Live Birth.

Note:

  1. Make sure the details on the Certificate of Live Birth Form are correct and complete.
  2. On-time registration of Certificate of Live Birth is free of charge.
  3. Someone else may obtain a personal copy of the registered Certificate of Live Birth. Just bring an authorization letter and valid IDs of the owner and its representative.

Contact Information: 

Marriage Registration Division 

City Civil Registry Department (CCRD)

Civic Building C, Quezon City Hall, Diliman, Quezon City

Contact number:(8)988-42-42 Loc. 1516

[email protected]

DELAYED REGISTRATION OF CERTIFICATE OF LIVE BIRTH

Registration of the birth of a child in Quezon City beyond 30 days from the day of birth will be subject to the delayed birth registration process.

Requirements:

  1. 4 fully accomplished Certificate of Live Birth Form (Municipal Form No. 102)
  2. Sign Affidavit for Delayed Registration. The Affidavit for Delayed Registration is on the back of the Certificate of Live Birth Form.
  3. Negative Certification of Birth from the Philippine Statistics Authority
  4. Certificate of No Record (CNR) from the City Civil Registry Department. The process of obtaining a Certificate of No Record is outlined in item G: Certified True Copy (CTC) of Birth, Marriage, Death Certificates and Certificate of No Record (CNR)
  5. 1 photocopy of the Marriage Certificate, if the parent is married
  6. Signed Affidavit to Use the Surname of the Father, if the parent is not married. The mother will sign the Affidavit to Use the Surname of the Father
  7. Signed Joint Affidavit of Two Disinterested Persons, if the parent is not married
  8. 1 photocopy of valid ID (Preferably QCitizen ID) or Cedula
  9. 2 of any of the following documents that will prove the child’s name, place, date of birth, mother’s name, and father’s name if the child is acknowledged:
  1. 1 photocopy of Baptismal Certificate, Affidavit of Non-Baptism, or other document issued by another religious authority
  2. 1 photocopy of the School record (Form 137) or Report Card (Form 138)
  3. 1 photocopy of the Income-tax return of the parents
  4. 1 photocopy of the Insurance policy
  5. 1 photocopy of Medical records
  6. 1 original copy of Barangay certification

Additional Requirements According to the Operation Birthright Program:

For 6 years old and under:

  1. 1 of any of the following will verify the child’s name, place, date of birth, mother’s name, and father’s name if the child is acknowledged:
  2. 1 photocopy of the Immunization chart (Baby Book)

b. 1 original and 1 photocopy of a medical certificate, if born in the hospital

For 7 – 17 years old:

  1. 2 of any of the following will verify the child’s name, place, date of birth, mother’s name, and father’s name if the child is acknowledged:
  2. 1 photocopy of the Immunization chart (baby book)

b. Medical records

c. School record (Form 137)

d. Notarized Affidavit of abandonment, if applicable

Note:

The original copy of the requirements must be presented to the Civil Registry officer to be compared with the photocopy.

Process:

  1. Go to the Birth Registration Division of the City Civil Registry Department and obtain a Certificate of Live Birth form (Municipal Form 102).
  2. Submit 4 fully accomplished Birth Certificate Forms and other requirements to the Birth Registration Division of the City Civil Registry Department.
  3. Obtain an Order of Payment for Delayed Registration of Birth of P150.00 and pay it to the City Treasurer’s Office.
  4. Provide the Official Receipt from the City Treasurer’s Office to the Birth Registration Division of the City Civil Registry Department.
  5. After 10 days pick up a personal copy of the Certificate of Live Birth at the Birth Registration Division of the City Civil Registry Department.

Note:

  1. Delayed registration of Certificate of Live Birth covered by the Operation Birthright program is free of charge.
  2. Delayed birth registration requirements covered by Operation Birthright may also be submitted to the offices of the Barangay where the registrant resides

Contact Information: 

Birth Registration Division

City Civil Registry Department (CCRD)

Civic Building C, Quezon City Hall, Diliman, Quezon City

Contact number: (8)988-42-42 Loc. 1516

[email protected]

MARRIAGE LICENSE APPLICATION

This service is for those wishing to get married aged 18 years and above both or one living in Quezon City.

Requirements:

  1. 2 fully accomplished Marriage License application forms (Form 90) are available at the Marriage Registration Division of the City Civil Registry Department. It can also be downloaded from  https://quezoncity.gov.ph/departments/city-civil-registry-department/.
  2. 1 Certified True Copy of Birth certificates or Baptismal certificates of the bride and groom (one each).
  3. 1 original copy of the Certificate of No Marriages (CENOMAR) from the Philippine Statistics Authority of the same applicant.
  4. Community Tax Certificate or any valid ID (preferably QCitizen ID) of the bride and groom
  5. 2×2 ID photo of the bride and groom (one each)

Additional Requirements:

  1. For ages, 18-20, signed Consent of Marriage of a Person (Form No. 92) is available at the Marriage Registration Division.
  2. For ages 21-25, a Signed Sworn Statement that Advice of Parents or Guardian Has Been Asked (Municipal Form No. 7) and Advice Upon Intended Marriage (Municipal Form No. 8) are available at the Marriage Registration Division.
  3. Certificate of Family Planning from the City Health Department. Schedule at the City Health clinic located at the City Civil Registry Department.
  4. For ages 18-25, Certificate of Marriage Counseling from the Social Services Development Department.
  5. For foreigners who can apply, a Certificate of Legal Capacity to Contract Marriage can be obtained at their respective Embassy.
  6. If there is a previous marriage, decision, and certificate of the finality of Annulment or Divorce from the court.

Process:

  1. Download the Dummy Marriage License application form from the quezoncity.gov.ph website or obtain a form from the City Civil Registry Department.
  2. Submit 2 fully accomplished Marriage application forms and other requirements at the Application for Marriage License counter of the City Civil Registry Department.
  3. Obtain an Order of Payment for the Marriage application filing fee of P250.00 to be paid to the City Treasurer’s Office.
  4. The receipt of payment shall be submitted to the Civil Registry Department
  5. Obtain the Marriage License on the eleventh (11th) day from the date of application.

Note:

  1. The original copy of the requirements must be presented to the Civil Registry officer to be compared with the photocopy.
  2. The personal appearance of the woman and man is required to apply for a license.
  3. The validity of the license is 120 days from the date of issue.

Contact Information: 

Marriage Registration Division

City Civil Registry Department (CCRD)

Civic Building C, Quezon City Hall, Diliman, Quezon City

Contact number: (8)988-4242 Loc. 1516

[email protected]

CERTIFICATE OF MARRIAGE REGISTRATION

This is the marriage registration performed in Quezon City within 15 days (if married via Marriage License) or 30 days (if via Affidavit of Cohabitation) after the marriage based on the Family Code.

Requirements:

  1. 4 fully accomplished Certificate of Marriage Form (Municipal Form 97) prepared by the church or by the Solemnizing Officer.
  2. 1 original copy of the Marriage License.
  3. Notarized Request for the Celebration of Marriage (if married in a place not specified by law) prepared by the Solemnizing Officers, Pastors, or Ministers.
  4. Notarized Affidavit of Cohabitation (if the couple has been together for more than five years and there are no legal impediments).
  5. 1 photocopy of the Authority to Solemnize Marriage of the Solemnizing Officer, Pastor, or Minister.

Process:

  1. Submit fully accomplished and signed Certificate of Marriage forms and other requirements to the City Civil Registry Department.
  2. Obtain an Order of Payment for Registration Fee of P30.00 and a Certified copy of Marriage and pay at the City Treasurer’s Office.
  3. Submit the Official Receipt from the City Treasurer’s Office to the Marriage Registration Division of the City Civil Registry Department and receive a personal copy of the registered Marriage certificate.

Note:

  1. The original copy of the requirements must be presented to the Civil Registry officer to be compared with the photocopy
  2. The Certificate of Marriage must be filed and registered 15 days from the day of marriage if there is a marriage license or 30 days if committed via Affidavit of Cohabitation.

Contact Information: 

Marriage Registration Division 

City Civil Registry Department (CCRD)

Civic Building C, Quezon City Hall, Diliman, Quezon City

Contact number: (8)988-4242 Loc. 1516

[email protected]

DELAYED REGISTRATION OF CERTIFICATE OF MARRIAGE 

Marriage registration is held in Quezon City beyond 15 days (if married via Marriage License) or 30 days (if via Affidavit of Cohabitation) after the marriage based on the Family Code.

Requirements:

  1. 4 fully accomplished Certificate of Marriage Form (Municipal Form 97) prepared by the church or by the solemnizing officer
  2. 1 original copy of the Marriage License
  3. Signed Affidavit of Delayed Registration. This can be found on the back of the Certificate of Marriage form.
  4. Notarized Request for the Celebration of Marriage (if married in a place not specified by law) prepared by the Solemnizing Officers, Pastors, or Ministers
  5. Notarized Affidavit of Cohabitation (if the couple has been together for more than five years and there are no legal impediments)
  6. 1 photocopy of the Authority to Solemnize Marriage of the Solemnizing Officer, Pastor, or Minister
  7. Negative Certification of Birth from the Philippine Statistics Authority
  8. Certificate of No Record from the City Civil Registry Department. 

Process:

  1. Submit fully accomplished and signed Certificate of Marriage forms and other requirements to the City Civil Registry Department.
  2. Obtain an Order of Payment for Registration Fee of P170.00 and a Certified copy of Marriage and pay at the City Treasurer’s Office.
  3. Submit the Official Receipt from the City Treasurer’s Office to the Marriage Registration Division of the City Civil Registry Department and receive a personal copy of the registered Marriage Certificate. 

Note:

  1. The original copy of the requirements must be presented to the Civil Registry officer to be compared with the photocopy.
  2. The Certificate of Marriage must be filed and registered 15 days from the day of marriage if there is a marriage license or 30 days if committed via Affidavit of Cohabitation.

Contact Information: 

Marriage Registration Division

City Civil Registry Department (CCRD)

Civic Building C, Quezon City Hall, Diliman, Quezon City

Contact number: (8)988-4242 Loc. 1516

[email protected]

DEATH CERTIFICATE REGISTRATION 

Registration of Death Certificates for deceased individuals who died in Quezon City. 

Requirements:

  1. Four (4) fully accomplished Certificate of Death Form (Municipal Form No. 103). Said form shall be accomplished by the attending physician if the death occurred in the Hospital. If not, it shall be accomplished by the nearest relative and reported to the Barangay Health Center. 
  2. One (1) photocopy of Swab test results if the cause of death is Covid-related 
  3. One (1) photocopy of the valid ID of the informant and registrant. 

Process:

  1. Submit the Death Certificate Forms and other requirements to the Death Registration Division of the City Civil Registry Department.
  2. Request for Order of payment and pay the corresponding registration fee amounting to P 50.00 at the City Treasurer’s Office. 
  3. Return the Official Receipt to the Death Registration Division and receive a personal copy of the registered death certificate. 

Reminder: 

  1. Kindly bring the original copies of the corresponding requirements for verification. 
  2. Other pertinent documents may be asked by the registration clerk if needed (i.e. Autopsy Report, o Medico-legal) 

Contact Information: 

Death Registration Division

City Civil Registry Department (CCRD)

Civic Building C, Quezon City Hall, Diliman, Quezon City

Contact number: (8)988-4242 Loc. 1517

[email protected]

DELAYED REGISTRATION OF DEATH CERTIFICATE 

Registration of Death Certificate for deceased individuals who died in Quezon City and whose death occurred more than 30 days upon registration.  

Requirements:

  1. Four (4) fully accomplished Certificate of Death Form (Municipal Form No. 103). Said form shall be accomplished by the attending physician if the death occurred in the Hospital. If not, it shall be accomplished by the nearest relative and reported to the Barangay Health Center. 
  2. Duly signed Affidavit of Delayed Registration which can be found on the back page of the Certificate of Death Form (Municipal Form No. 103).
  3. One (1) photocopy of the Certificate of burial or cremation
  4. One (1) photocopy of the Certificate of Service from the Funeral
  5. One (1) photocopy of Swab test results if the cause of death is covid-related 
  6. Original Certification of No Record (Death) issued by the Philippine Statistics Authority.
  7. One (1) photocopy of the valid ID of the informant and registrant 

Process:

  1. Submit the Death Certificate Forms and other requirements to the Death Registration Division of the City Civil Registry Department.
  2. Request for Order of payment and pay the corresponding registration fee amounting to P150.00 at the City Treasurer’s Office. 
  3. Return the Official Receipt to the Death Registration Division
  4. Receive the personal copy of the Certificate of Death on the 11th day after the registration date. 

Reminder: 

  1. Kindly bring the original copies of the corresponding requirements for verification. 
  2. Other pertinent documents may be asked by the registration clerk if needed (i.e. Autopsy Report, o Medico-legal) 

Contact Information: 

Death Registration Division

City Civil Registry Department (CCRD)

Civic Building C, Quezon City Hall, Diliman, Quezon City

Contact number: (8)988-4242 Loc. 1517

[email protected]

CERTIFIED TRUE COPY (CTC) OF BIRTH, MARRIAGE, DEATH CERTIFICATES AND CERTIFICATE OF NO RECORD (CNR)DELAYED REGISTRATION OF DEATH CERTIFICATE 

This is obtaining a Certified True Copy of birth, marriage, and death certificates registered with the Quezon City Civil Registry Department (RA 3753) and obtaining a Certificate of No Record.

Requirements For Document Owner:

  1. Request Form available in the Information Area or on the City Civil Registry Department Website
  1. Form 1B for Certified True Copy ng Birth Certificate
  2. Form 1M for Certified True Copy ng Marriage Certificate
  3. Form 1D for Certified True Copy ng Death Certificate Form

2. 1 original and 1 photocopy of valid ID (preferably QCitizen ID)

Requirements If There is an Authorized Representative:

  1. Authorization Letter from the owner of the document if spouse, sibling, mother, father, grandfather, or grandmother will take the copy, and Special Power of Attorney if none of the above-mentioned relatives.
  2. 1 original and 1 photocopy of valid ID (preferably QCitizen ID) with clear details and the signature of the owner of the document.
  3. 1 original and 1 photocopy of valid ID (preferably QCitizen ID) of the authorized representative.

Requirements For Obtaining Certificate Of No Record (CNR)

  1. 1 original and 1 photocopy of the latest negative result certificate of Birth, Marriage, or Death of the intended Certificate of No Record
  2. 1 original and 1 photocopy of 2 of any of the following documents with clear identification details:
  1. Baptismal certificate
  2. School records
  3. Valid ID

Process: 

  1. Submit the Certified True copy Request Form and other requirements to the City Civil Registry Department.
  2. Obtain an Order of Payment and pay P40.00 for the Birth and Death Certificate and P50.00 for the Marriage Certificate at the City Treasurer’s Office. The fee is P40.00/P50.00 per page.
  3. Provide the Official Receipt from the City Treasurer’s Office to the Records Division of the City Civil Registry Department.
  4. Get the document from the City Civil Registry Department.

Note:

  1. The Civil Registry officer must show the original of the requirements to be compared with the photocopy.
  2. The waiting time is 15 minutes when verified by Records personnel in the electronic database and 3 days for manual search.

Contact Information: 

Records Management and Archiving Division

City Civil Registry Department (CCRD)

Civic Building C, Quezon City Hall, Diliman, Quezon City

Contact number: (8)988-4242 Loc. 1517

[email protected]

CORRECTION OF ERRORS ON BIRTH, MARRIAGE OR DEATH CERTIFICATE:  CHANGE OF NAME, CORRECTION OF DATE AND MONTH IN THE DATE OF BIRTH, OR CORRECTION OF SEX

Any owner of a Birth, Marriage, or Death Certificate can file a petition to correct a clerical or typographical error here without having to go through the judicial process. You can also petition to change the first name on the Birth Certificate or correct the gender, day, and month of birth data.

“Clerical or typographical error” refers to a mistake made in clerical work such as writing, copying, transcribing, or typing an entry on the Birth, Marriage, or Death Certificate of a misspelled name, or misspelling of the place of birth., or anything like it, visible to the eye or obvious to the senses, and maybe corrected or altered only by reference to other existing record or records.

Requirements for Correction of Clerical Errors (R.A. 9048):

1. 3 Certified Local copy of Birth, Marriage, or Death Certificate

2. 1 Philippine Statistics Authority copy of Birth, Marriage, or Death Certificate

3. 2 in any of the following supporting documents that will show the correct details of the entry to be corrected in the birth, marriage, or death certificate:

  • Baptismal Certificate
  • Voter’s Affidavit
  • School Record (e.g. Certificate of Registration, Diploma, Grading Card, etc.)
  • Medical Record (e.g. Urinalysis, MDR, Swab Test, etc.)
  • Social Security System (SSS) Record
  • Government Service Insurance System (GSIS) Record
  • Business Record (e.g. SEC Registration, B.I.R. Records, etc.)
  • Employment Record
  • National Bureau of Investigation (NBI) Clearance
  • Police Clearance
  • Barangay Clearance
  • Land Title
  • Insurance

4. Notice or Certification of Posting available at the City Civil Registry Department

5. Mother’s Birth Certificate, if the child’s middle name is to be corrected

6. Father’s Birth Certificate, if the child’s surname is to be corrected

7. Marriage Certificate of the Parent, if the date or place of marriage of the parent on the Birth Certificate of the child is to be corrected

8. Birth Certificate of siblings, if the birth order on the child’s Birth Certificate is to be corrected

9. Photocopy of valid ID (preferably QCitizen ID) or 1 original copy of Cedula

Note:

1. All photocopies must be 3 copies each on long bond paper.

2. The original copy of the requirements must be presented to the Civil Registry officer to be compared with the photocopy.

Requirements For Change of First Name or Nickname (R.A. 9048):

1. 3 Certified local copy of Birth Certificate

2. 1 Philippine Statistics Authority copy of Birth Certificate

3. Certificate of Employment (If employed) or Affidavit of Non-Employment (If unemployed)

4. Valid Police Clearance

5. Valid National Bureau of Investigation (NBI) Clearance

6. 2 of any of the following supporting documents:

  • Baptismal Certificate
  • Voter’s Affidavit
  • School Record (e.g. Certificate of Registration, Diploma, Grading Card, etc.)
  • Medical Record (e.g. Urinalysis, MDR, Swab Test, etc.)
  • Social Security System (SSS) Record
  • Government Service Insurance System (GSIS) Record
  • Business Record (e.g. Securities and Exchange Commission Registration, Bureau of Internal Revenue Records, etc.)
  • Employment Record
  • National Bureau of Investigation (NBI) Clearance
  • Police Clearance
  • Barangay Clearance
  • Land Title
  • Insurance

7. Affidavit of Publication available from the Civil Registry Department

8. 2 photocopies of valid ID (preferably QCitizen ID) or 1 original copy of Cedula

Note:

  1. All photocopies must be 3 copies each on long bond paper.
  2. The original copy of the requirements must be presented to the Civil Registry officer to be compared with the photocopy. 

For Correction of Sex on Birth Certificate (R.A. 10172):

  1. 3 Certified local copy of the Birth Certificate
  2. 1 copy of the Birth Certificate
  3. Certificate of Employment (If employed) or Affidavit of Non-Employment (If unemployed)
  4. Valid Police Clearance
  5. Valid National Bureau of Investigation (NBI) Clearance
  6. Medical certificate from an accredited government physician as proof that the petitioner did not have a sex change or sex-change surgery. It is important that the Medical certificate includes the Full name of the Government Physician with a Medical/Professional Regulation Commission License, the name of the hospital, designation, and contact number.
  7. 1 photocopy of Baptismal Certificate or other documents issued by other religious authorities
  8. 1 photocopy of the earliest School Record or Documents (Form 137, Grading Cards or Certificate of Enrollment)
  9. 1 photocopy of Medical Records
  10. Affidavit of Publication available from the Civil Registry Department
  11. 2 photocopies of valid ID (preferably QCitizen ID) or 1 original copy of Cedula

Note:

  1. All photocopies must be 3 copies per page on long bond paper.
  2. The original copy of the requirements must be presented to the Civil Registry officer to be compared with the photocopy.
  3. Personal Appearance of the Birth Certificate holder is required.

For Correction of Month & Day (R.A. 10172):

  1. 3 Certified local copy of Birth Certificate
  2. 1 Philippine Statistics Authority copy of Birth Certificate
  3. Certificate of Employment (If employed) or Affidavit of Non-Employment (If unemployed)
  4. Valid Police Clearance
  5. Valid National Bureau of Investigation (NBI) Clearance
  6. 1 photocopy of Baptismal Certificate or other documents issued by other religious authorities
  7. 1 photocopy of the earliest School record or documents (Form 137, Grading Cards or Certificate of Enrollment)
  8. 1 photocopy of medical records
  9. Affidavit of Publication available from the Civil Registry Department
  10. 2 photocopies of valid ID (preferably QCitizen ID) or 1 original copy of Cedula

Note:

  1. All photocopies must be 3 copies each on long bond paper.
  2. The original copy of the requirements must be presented to the Civil Registry officer to be compared with the photocopy

Process:

  1. Download the Correction of Errors, Change of First Name, Correction of Date and Month in the Date of Birth, or Sex Form from the quezoncity.gov.ph website or obtain a form from the Information Section of the City Civil Registry Department.
  2. Submit requirements to the Petitions Section of the City Civil Registry Department.
  3. Schedule an interview with the Petitions Section of the City Civil Registry Department.
  4. Obtain an Order of Payment and pay the City Treasurer’s Office the corresponding fees.
  5. Get a Petition Number.
  6. Await the release of the Decision on the Petition and obtain a Certified copy of the Annotated Birth, Marriage, or Death Certificate from the City Civil Registry Department.

Note:

1. Before filing the petition, make sure all the information is clear and correct.

Contact Information: 

Petitions Section

City Civil Registry Department (CCRD)

Civic Building C, Quezon City Hall, Diliman, Quezon City

Contact number: (8)988-4242 Loc. 1515

[email protected]

LEGITIMATION

This is the process by which an illegitimate child or child born out of wedlock can convert the state into a legitimate child through the subsequent marriage of the parents. To achieve legitimation there must be no barriers or legal impediments.

RA 9858 

This law is an amendment to the Family Code of Legitimation which allows the civil status of children conceived by parents who are not yet of legal age (minors) to become legitimate children.

Legitimation and RA 9858 do not allow the following:

● One or both parents had a first marriage before the birth of the child

● Child was born without a Court Order Decision of Annulment or Divorce

● Child was born while the first wife was still alive

Requirements: 

  1. 1 Philippine Statistics Authority copy or Certified Local copy of Marriage Certificate of the parents (if married)
  2. 1 Philippine Statistics Authority copy of Advisory on Marriages 
  3. 1 Philippine Statistics Authority copy of Certificate of Live Birth of a child
  4. 1 Certified True Copy of Certificate of Live Birth of a child 
  5. Any 2 from the following documents proving the child’s relationship to the father:
  1. original copy of the Baptismal Certificate of the child or other documents from other religious sectors
  2. 1 photocopy of the Social Security System (SSS) record of the father
  3. 1 photocopy of GSIS record of the Father
  4. 1 photocopy of the Insurance Policy of the father
  5. 1 photocopy of the Income Tax Return of the father
  6. 1 photocopy of Pag-IBIG Member’s Data Form (MDF) of the father
  7. 1 photocopy of PhilHealth Member Data Record (MDR) of the father
  8. 1 photocopy of the Employment Record of the father
  9. 1 photocopy of Notarized Latest Statements of Assets and Liabilities of the father (if government employee)
  10. 1 valid ID (preferably QCitizen ID) or Cedula of the parents

6.  Duly signed Joint Affidavit of Legitimation of Parents (if parents are of legal age during the birth of the child)

7.  Duly signed Supplemental Joint Affidavit of Legitimation of Parents (if parents are minor during the birth of the child) 

Additional Requirements:

1.  If the mother or father is deceased, 2 original Philippine Statistics Authority copy of Death Certificate

2.  If there is a previous annulment or divorce case, submit the original Certified True copy of the Certificate of Finality and Decision from the Court

3.  If the child is not acknowledged by the father in the Certificate of Live Birth, provide a photocopy of the Elementary School Record (form 137/ form 138) or photocopy of the Medical Record of the child (immunization o baby book)

4. If the child is not acknowledged by the father in the Certificate of Live Birth, Submit a duly signed Admission of Paternity 

Process: 

  1. Submit all the necessary requirements to the Legitimation Counter at City Civil Registry Department.
  2. Request for Order of Payment and pay the corresponding fee amounting to P500.00. If an Admission of Paternity is included, payments shall be P850.00 
  3. Return the Official Receipt to the counter to obtain the claim stub.
  4. Documents shall be issued after 3 days. 

Reminder:

1. Personal appearance of parents is required.

2. Kindly bring the original copies of the corresponding requirements for verification. 

3. Processed documents may be claimed by authorized representatives. Kindly bring a duly signed Authorization Letter and valid IDs. 

Contact Information: 

Records Management and Archiving Division

City Civil Registry Department (CCRD)

Civic Building C, Quezon City Hall, Diliman, Quezon City

Contact number: (8) 988-4242 Loc. 1517

[email protected].ph

FREE CREMATION SERVICE

Free cremation service at the Baesa Public Crematorium for indigent residents of Quezon City 

Requirements:

  1. Cremation Permit was issued by the City Health Department.  
  2. Original Barangay Certificate of Indigency

Process:

  1. Proceed to Social Services Development Department to obtain a schedule for cremation.
  2. Submit the Death Certificate to the Quezon City Health Department for evaluation and issuance of a Cremation Permit.
  1. Submit the Cremation Permit and signed Death Certificate to the Death Registration Division for the registration process. 
  2. Request for Order of payment and pay the corresponding registration fee amounting to P 50.00 at the City Treasurer’s Office. 
  1. Return to the Social Services Development Department and submit the necessary requirements and receipt from CTO. 
  2. Proceed to the Baesa Crematorium at the scheduled date of cremation.
  3. The Urn shall be given after the cremation process. A cremation certificate may be requested at the Civil registry Department.

REMINDER: 

1. Cremation Permit is requested from the City Health Department.  

  2. The Death Certificate should indicate that the Deceased will undergo cremation at the Baesa Public Crematorium.

Contact Information: 

Death Registration Division

City Civil Registry Department (CCRD)

Civic Building C, Quezon City Hall, Diliman, Quezon City

Contact number: (8) 988-4242 Loc. 1517

[email protected]

BURIAL SERVICE AT THE BAGBAG PUBLIC CEMETERY AND NOVALICHES PUBLIC CEMETERY 

This is the burial service at the Bagbag Public Cemetery and Novaliches Public Cemetery for those deceased residents of Quezon City. Burial in a public cemetery in Quezon City is only up to 5 years to give other residents the opportunity to be buried in the Quezon City Government’s funeral service.

Requirements:

1.  Registered Certificate of Death. The Death Certificate should indicate that the Deceased will be buried at Bagbag Public Cemetery or Novaliches Public Cemetery 

2.  Signed Affidavit of Undertaking to be issued by City Civil Registry Department

3.  Burial Permit issued by the Death Registration Division 

       4.  Valid ID (preferably QCitizen ID) of the Informant

5.  Valid ID (preferably QCitizen ID) of the deceased or Barangay Clearance that will show the residence of the deceased 

Process: 

1.  Upon registration of the Death Certificate, request Burial Permit from Death Registration Division.

2. Request for Order of payment and pay the corresponding fees amounting to 50.00 (Burial Permit) and 600.00 (Internment fee-child) or 1,500.00 (Internment fee-adult) at the City Treasurer’s Office. 

3.  Return the Official Receipt to the Death Registration Division and get the Burial Permit along with the Death Certificate 

4.  Proceed to Bagbag Public Cemetery Office for the scheduling of the Burial service 

5.  Return to the Bagbag Public Cemetery or Novaliches Public Cemetery at the scheduled date of burial. 

Contact Information: 

Death Registration Division

City Civil Registry Department (CCRD)

Civic Building C, Quezon City Hall, Diliman, Quezon City

Contact number: (8)988-42-42 Loc. 1517

[email protected]

Department Directory

MR. SALVADOR G. CARIÑO, JR
Department Head, City Civil Registrar
8925-0453
[email protected]

[email protected]

MS. DAISY C. LABRADOR
Assistant Civil Registrar
8929-7747
[email protected]

Divisions/Sections

Divisions Officer NameOffice AddressContact Information
Administrative
Division
Atty. Paolo Carlo B. Brillantes

Chief Administrative
Officer
1st and 2nd Floor, Door 2, Civic Center Bldg. C, Quezon City Hall Compd., Mayaman St. Corner East Ave., Quezon City8925-0453
[email protected] 
[email protected]


Birth Registration DivisionMs. Ira C. Montecastro

Acting Registration
Officer V

1st and 2nd Floor, Door 2, Civic Center Bldg. C, Quezon City Hall Compd., Mayaman St. Corner East Ave., Quezon City8988-4242 local 1516
[email protected]
Marriage Registration DivisionAtty. Niajhan Rosekhan P. Palattao

Acting Registration
Officer V
1st and 2nd Floor, Door 2, Civic Center Bldg. C, Quezon City Hall Compd., Mayaman St. Corner East Ave., Quezon City8988-4242 local 1516
[email protected]

Death Registration Division
Ms. Maria Grace P. Bonguit

Officer-in-Charge
1st and 2nd Floor, Door 2, Civic Center Bldg. C, Quezon City Hall Compd., Mayaman St. Corner East Ave., Quezon City8988-4242 local 1517
[email protected]
Records and Archiving DivisionMr. Clifford Glenn D. Malaay

Acting Records
Officer V
1st and 2nd Floor, Door 2, Civic Center Bldg. C, Quezon City Hall Compd., Mayaman St. Corner East Ave., Quezon City8988-4242 local 1517
[email protected].ph
Public Cemetery Management DivisionMr. Teogenes DM. Biglang-Awa

Special Operations
Officer IV
1st and 2nd Floor, Door 2, Civic Center Bldg. C, Quezon City Hall Compd., Mayaman St. Corner East Ave., Quezon City8988-4242 local 1517
[email protected].ph
Petition for Correction Unit (R.A. 9048 / R.A. 10172) Ms. Arriane A. Alberto

Officer-in-Charge
1st and 2nd Floor, Door 2, Civic Center Bldg. C, Quezon City Hall Compd., Mayaman St. Corner East Ave., Quezon City8988-4242 local 1515
[email protected]

SPOTLIGHT


The Philippine Statistics Authority as PSA, is the central statistical authority of the Philippine government that collects, compiles, analyzes, and publishes statistical information on economic, social, demographic, political affairs and general affairs of the people of the Philippines and enforces the civil registration functions in the country.

DOWNLOADABLE FORMS



Resources


CCRD Citizen's Charter 2021
CCRD Citizen's Charter 2022
CCRD Operation Birth Right
Baesa Crematorium

Last updated on June 2nd, 2022