CONTACT INFORMATION


City Civil Registry Department

  • CCRD
  • Civic Center Building C, Quezon City Hall Compound, Mayaman St., corner East Ave., Quezon City
  • 8925-0453, 8928-4242 loc. 1515
  • civilregistry@quezoncity.gov.ph

ABOUT THE DEPARTMENT


MR. SALVADOR G. CARIÑO, JR.
Department Head, City Civil Registrar
salvador.carino@quezoncity.gov.ph

Civil Registration is the continuous, permanent, compulsory recording of the occurrence and characteristics of vital events as these have been defined and as provided through decree or regulation, in accordance with the legal requirements in each country.  It is done primarily for the value of these important records as legal documents, and secondary for their usefulness as source of statistics.

The recording in the corresponding register of birth, death marriage, court decree and other legal instrument affecting the civil status of a person is the responsibility of the local civil registrar of the place where the event occurred or where the decree was issued.

Objectives:

  • To attain maximum efficiency in Civil Registration and enhance productive output for maximum benefit of the public.
  • To be responsive to the legal instrumentalities needed/ applied by constituents/ petitioners.
  • To be effective in transmitting copies of legal instruments to the National Statistics Office and Civil Registrar General.
  • To be efficient in the delivery of service to clients in our daily transactions.
  • To be transparent in our dealings and transactions. We maintain the policy of “no payment, no issuance”.
  • To be accountable and responsible to whatever registrable instrument/ documents this department issues to the public.
  • To upgrade the quality of services of city-owned public cemeteries, namely Bagbag, Baesa and Novaliches.

OFFICERS


Division/UnitAdministrative Division
Contact Person:Atty. Paolo Carlo B. Brillantes
Position:Officer-in-Charge Chief
Contact Number:8988-4242 local 1514
Division/UnitBirth Registration Division
Contact Person:Ms. Nenette C. De Leon
Position:Officer-in-Charge Chief
Contact Number:8988-4242 local 1516
Division/UnitMarriage Registration Division
Contact Person:Ms. Aimee Abigail O. Cofino
Position:Officer-in-Charge Chief
Contact Number:8988-4242 local 1516
Division/UnitDeath Registration Division
Contact Person:Ms. Maria Grace P. Bonguit
Position:Officer-in-Charge Chief
Contact Number:8988-4242 local 1517
Division/UnitRecords and Archiving Division
Contact Person:Mr. Clifford Glenn D. Malaay
Position:Officer-in-Charge Chief
Contact Number:8988-4242 local 1517
Division/UnitPublic Cemetery Management Division
Contact Person:Mr. Teogenes DM. Biglang-awa
Position:Special Operations Officer IV
Division/UnitPetition for Correction Unit (R.A. 9048 / R.A. 10172)
Contact Person:Ms. Arriane A. Alberto
Position:Officer-in-Charge Chief
Contact Number:8988-4242 local 1515

SERVICES


WE ARE OPEN FROM MONDAY TO FRIDAY AT 8:00AM TO 5:00PM WITH “NO NOON BREAK”

REGISTRATION OF REGULAR AND TIMELY CERTIFICATE OF LIVE BIRTH

PROCEED TO COUNTER 18

  1. Submit Certificate of Live Birth and all the requirements
  2. Receive released document

CHECKLIST OF REQUIREMENTS:

  • Certificate of Live Birth (1 set)
  • Parents’ Certificate of Marriage (1 original)

For Legitimate Child (Parents are married):

  • Duly Accomplished Certificate of Live Birth Form (4 copies)
  • Marriage Certificate of Parents
  • Original and Photocopy of Passport (If one or both parents is a foreigner)

For Illegitimate Child (Parents are not married):

  • Signed Admission of Paternity at the back of the Certificate of Live Birth (Optional)
  • Notarized Affidavit to Use the Surname of the Father if the child was acknowledged (Only when the mother allows it; optional)
  • Sworn Attestation of the Mother allowing the child to use the surname of the father

LATE REGISTRATION OF CERTIFICATE OF LIVE BIRTH

PROCEED TO COUNTER 16

  1. Submit all necessary requirements
  2. Pays at City Treasurer’s Office the corresponding fees
  3. 10 days Mandatory Posting Period
  4. Release Date

CHECKLIST OF REQUIREMENTS:

  • Certificate of Live Birth for Late Registration (4 copies)
  • Negative Result from PSA (1 original)
  • Local Civil Registry (LCR) Certificate of No Record (CNR), not previously registered (1 original)
  • At least one of the following documents which may show the name, date and place of birth of the child:
    • Baptismal Certificate (1 original, 1 photocopy)
  • **Notarized Affidavit of Non-Baptism (for those of other religion)
    • Immunization Chart (Baby Book)
    • Medical Certificate of the child (if the hospital born)
  • For Legitimate Child (6 years old and below):
    • Original and Certified True Copy of Parents’ Certificate of Marriage
  • For Illegitimate Child (6 years old and below):
    • Notarized Affidavit to Use the Surname of the Father
    • Notarized Joint Affidavit of Two Disinterested Persons / Witness
  • For applicants 7 years old and above, same as above plus any two the following supportive documents:
    • Medical Records (if born in hospital)
    • Voter’s Affidavit
    • NBI Clearance
    • Police Clearance
    • Certificate of Death of Mother/Father
    • Form 137/138
    • SSS E-1
    • Philhealth Member Data Record with I.D
    • Certification from the Office of the Senior Citizens Affairs
    • Notarized Joint Affidavit of two (two) disinterested persons
    • Notarized Affidavit of Abandonment (if applicable)

OUT OF TOWN REGISTRATION OF BIRTH

PROCEED TO COUNTER 17

  1. Submit all necessary requirements
  2. Pays at City Treasurer’s Office the corresponding fees
  3. 10 days Mandatory Posting Period
  4. Release Date

CHECKLIST OF REQUIREMENTS:

  • Negative Result from PSA (1 original)
  • Local Civil Registry (LCR) Certificate of No Record (CNR), not previously registered, 1 original (Counter 1 or 2)
  • Marriage Contract of Parents
  • Baptismal Certificate (Original and Photocopy)
  • Voter’s Affidavit
  • Medical Record
  • Member Data Record (MDR-if Philhealth member)
  • Certification from senior citizen with date and place of birth
  • Certificate of Live Birth for Late Registration (4 copies)
  • Marriage Contract of applicant (if married)
  • Government-issued ID’s/Community Tax Certificate (Cedula)
  • NBI/Police Clearance
  • Affidavit of Non-Baptism
  • Affidavit of Two Witnesses
  • Affidavit of Out of Town Registration
  • Affidavit to Use the Surname of the Father (AUSF)
  • Sworn Attestation (7-17 years old)

SUPPORTING DOCUMENTS:

  • Death Certificate (Father/Mother)
  • Form 138/ Form 137
  • Income Tax Return (ITR)
  • Statements of Assets and Liabilities
  • Insurance Policy
  • Affidavit of Abandonment
  • Others

APPLICATION AND ISSUANCE OF MARRIAGE LICENSE

PROCEED TO COUNTER 11

  1. Present Identification
  2. Pay at City Treasurer’s office the corresponding fees
  3. Submit all required documents ( If applicable, applicants attend Family Planning Seminar (Health Dept.) and Guidance Counseling & Responsible Parenthood (SSDD) and submit Certificate/s before the release of marriage license)
  4. Receive Marriage License

CHECKLIST OF REQUIREMENTS:

  • Certified True Copy of Birth Certificate or Baptismal Certificates of both applicants
    • If Widowed, certified true copy of death certificate of demise spouse
    • If previous marriage was annulled, Copy of Court Decision and Absolute Decree of Finality from the Court
  • Community Tax Certificates/Cedula of both applicants
  • 2×2 picture (colored or black and white) of each applicant
  • 25 yrs. old and above – Family Planning only – Health Department
  • 24 yrs. old and below – Family Planning and Counseling – Health Department Office, Social Service and Development (SSDD)
  • Certificate of No Marriage (CENOMAR) PSA
  • Marriage License Application Form

IF APPLICANT IS FOREIGNER, REQUIREMENTS ARE:

  • Photocopy of valid passport (showing Data and Date of arrival)
  • Certificate of Legal Capacity to Marry issued by their respective diplomatic or consular officials
  • If Divorced, Copy of final decree or absolute divorce
  • Certificate of Family Planning and Marriage Counseling & Responsible Parenthood

NOTES:

  • Parents Consent (for 18-20 years old)
  • Parents Advice (for 21-24 years old)
  • One of the applicant must be a resident of the place where they will apply for the marriage license
  • Personal appearance of BOTH applicants is required
  • The Marriage License will be issued on the 11th day after 10-day posting period upon submission of the application for marriage license. License expire 120 days from date license was issued.

REGISTRATION OF MARRIAGE CERTIFICATE

PROCEED TO COUNTER 12

  1. Submits a Certificate of Marriage for registration
  2. Pay at City Treasurer’s office the corresponding fees
  3. Receive released document

CHECKLIST OF REQUIREMENTS:

  • Certificate of Marriage (4 copies) signed by the solemnizing officer
  • Original or Photocopy of Marriage License
  • Photocopy of the Authorization to Solemnize Marriage of Solemnizing Officer
  • Duly Notarized Affidavit of Cohabitation (Art. 34 of Family Code) if applicable
  • Request for the celebration of marriage in a place other than those authorized by law

LATE REGISTRATION OF MARRIAGE CERTIFICATE

PROCEED TO COUNTER 12

  1. Submits a Certificate of Marriage for registration
  2. Pay at City Treasurer’s office the corresponding fees
  3. 10 days Mandatory Posting Period
  4. Release Date

CHECKLIST OF REQUIREMENTS:

  1. Duly Accomplished Certification of Marriage Certificate Form (1 set/4 pages)
  2. Accomplished and Notarized Affidavit of Delayed Registration (Back Portion of the Marriage Certificate)
  3. Locally issued Certification of No Records (CNR)
  4. Copy of Marriage License
  5. Latest PSA Certificate of No Marriage (CENOMAR) of both parties
  6. Marriage under Art 34, kindly submit the Notarized Affidavit of Cohabitation executed by the Parties
  7. if applicable: Request Letter to the Solemnizing Officer that the marriage was conducted outside those places authorized by law, executed by both parties and notarized

REGISTRATION OF DEATH CERTIFICATE

PROCEED TO COUNTER 7

  1. Submits a Certificate of Death for registration
  2. Pays at City Treasurer’s Office corresponding fees
  3. Receive released document

CHECKLIST OF REQUIREMENTS:

  • Certificate of Death (4 copies)
  • Autopsy Report, if applicable
  • Photocopy of Government Issued ID’s

LATE REGISTRATION OF CERTIFICATE OF DEATH

PROCEED TO COUNTER 7

  1. Submits a Certificate of Death for registration
  2. Pays at City Treasurer’s Office corresponding fees
  3. Receive released document

CHECKLIST OF REQUIREMENTS:

  • Certificate of Death (4 copies)
  • Autopsy Report, if applicable
  • Photocopy of Government Issued ID’s

REQUEST FOR EXHUMATION PERMIT

PROCEED TO COUNTER 7

FOR EXHUMATION PERMITS:

  • Present the exhumation clearance issued from the CITY HEALTH DEPARTMENT (Super Health)

BURIAL PROCESS

PROCEED TO COUNTER 7

CREMATION PROCESS

PROCEED TO COUNTER 7

REQUEST FOR ISSUANCE OF CERTIFIED COPY OF BIRTH CERTIFICATES

PROCEED TO COUNTER 1

  1. Submit filled–out CTC application form and ID
  2. Pays at the City Treasurer’s Office the corresponding fees
  3. Receives claim stub
  4. Receive document/s

For the representative of the document owner:

  • Authorization Letter or Special Power of Attorney from the document owner (one original)
  • Photocopy of Government Issued ID with signature of the document owner
  • Photocopy of the Government Issued ID of the representative

REQUEST FOR ISSUANCE OF CERTIFIED COPY OF MARRIAGE CERTIFICATES

PROCEED TO COUNTER 3

  1. Submit filled–out CTC application form and ID
  2. Pays at the City Treasurer’s Office the corresponding fees
  3. Receives claim stub
  4. Receive document/s

For the representative of the document owner:

  • Authorization Letter or Special Power of Attorney from the document owner (one original)
  • Photocopy of Government Issued ID with signature of the document owner
  • Photocopy of the Government Issued ID of the representative

REQUEST FOR ISSUANCE OF CERTIFIED COPY OF DEATH CERTIFICATES

PROCEED TO COUNTER 4

  1. Submit filled–out CTC application form and ID
  2. Pays at the City Treasurer’s Office the corresponding fees
  3. Receives claim stub
  4. Receive document/s

For the representative of the document owner:

  • Authorization Letter or Special Power of Attorney from the document owner (one original)
  • Photocopy of Government Issued ID with signature of the document owner
  • Photocopy of the Government Issued ID of the representative

VERIFICATION OF BIRTH/MARRIAGE AND DEATH CERTIFICATES

PROCEED TO COUNTER 9

ADMISSION OF PATERNITY / R.A. 9255 (An act allowing illegitimate Children to use the Surname of the father) (

PROCEED TO COUNTER 14

  1. Submits required documents
  2. Pays at City Treasurer’s Office as indicated in the order of payment
  3. Receive/ Release document

CHECKLIST OF REQUIREMENTS:

  • Certified True Copy of Child’s Certificate of Live Birth, back-to-back, if with Admission of Paternity (1 original)
  • Baptismal Certificate (1 original)
  • School records (Form 137/ Form 138)
  • Medical records (Immunization Record)

FATHER: To prove child’s filiation, any two (2) of the following:

  • Employment Record
  • SSS/GSIS Record/ Insurance Policy
  • Income Tax Return (ITR) Statement of Assets and Liabilities (SALN)
  • Pag – ibig / Philhealth (MDR)

NOTE: PERSONAL APPEARANCE OF BOTH PARENTS IS REQUIRED (Please bring the following:)

  • Valid ID’s or CEDULA
  • Original documents and One (1) set photocopy

***If not Acknowledged by the father, same requirements shall be required. Please prepare two (2) sets of Admission Paternity

  • If child is 0-6 yrs. old
    • Affidavit to Use the Surname of the Father (AUSF) shall be executed by the mother
  • If child is 7 – 17 yrs. old:
    • Affidavit to Use the Surname of the Father (AUSF) shall be executed by the child with mother’s attestation
  • If child is above 18 yrs. old:
    • Affidavit to Use the Surname of the Father (AUSF) shall be executed by the child without mother’s attestation

LEGITIMATION WITH ADMISSION OF PATERNITY, LEGITIMATION INCLUDING R.A. 9858 / SUPPLEMENTAL REPORT

PROCEED TO COUNTER 13

  1. Submits required documents
  2. Pays at City Treasurer’s Office as indicated in the order of payment
  3. Receive/ Release document

CHECKLIST OF REQUIREMENTS:

  • For Legitimation with Admission of Paternity and Legitimation including R.A. 9858:
    • Certificate of No Previous Marriage (CENOMAR) of both parents (1 original)
    • Certificate of Marriage of parents – PSA copy (1 original)
    • Certificate of Marriage of parents – LCR copy (1 original)
    • Baptismal Certificate (1 original)
    • Decision/ Finality of Annulment/ Divorce (if applicable)
    • ADDITIONAL REQUIREMENTS IF NOT ACKNOWLEDGED BY THE FATHER/ADMISSION OF PATERNITY
      • School/Medical Records of the Child (1 original)
  • FATHER: To prove child’s filiation, any two (2) of the following:
    • Employment Record
    • SSS/GSIS Record/ Insurance Policy
    • Income Tax Return (ITR)
    • Statement of Assets and Liabilities (SALN)
    • Pag – ibig / Philhealth (MDR)
    • Joint Affidavit of Acknowledgement (executed by both parents, in the absence of proof)
  • NOTE: PERSONAL APPEARANCE OF BOTH PARENTS IS REQUIRED (Please bring the following:)
    • Valid ID’s or CEDULA
    • Original documents and One (1) set photocopy (Joint Affidavit of Legitimation)
    • Joint Supplemental Affidavit of Minor Parents For RA 9858
      • (Children Born for Parents Below Marrying Age) Affidavit of Admission of Paternity
  • For SUPPLEMENTAL:
    • PSA Copy of the Certificate of Live Birth/ Marriage/ Death (1 original)
    • Local Copy of the Certificate of Live Birth/Marriage/ Death (1 original) Affidavit of Supplemental Report

FILING FOR R.A. 9048-PETITION FOR CHANGE OF FIRST NAME (CFN)

PROCEED TO COUNTER 21

  • For R.A. 9048 – Petition for Change of First Name (CFN)
    • Presents the document sought for correction/change
    • On the scheduled interview, submits requirement to processor
    • Pays at the City Treasurer’s Office, Trust Fund Section, the corresponding fees
      • CHECKLIST OF REQUIREMENTS:
        • Certified True Copy /Local Copy of the Certificate of Live Birth (3 original)
        • Authenticated/Latest PSA Copy of the Certificate of Live Birth (1 original, 3 photocopies should be in legal size paper)
      • Mandatory requirements to be submitted (3 photocopies – should be in legal size paper)
        • Certification of Employment with no pending case (if employed)
        • Affidavit of Non-Employment (If not employed)
        • NBI Clearance (latest) purpose: For Change of First Name
      • Any three (3) of the following Supporting Documents showing the correct entry/entries upon which the correction shall be based. All must be presented in original/certified true copies to be submitted (3 photocopies – should be in legal size paper):
        • Baptismal Certificate
        • School Records
        • Voter’s Affidavit
        • SSS/GSIS Records
        • Medical or Business Record
        • Certificate of Marriage (if applicable)
        • Certificate of Live Birth of Child
        • (2) Government-issued / Valid Identification Card or CEDULA
    • *NOTE: The processor will determine applicable documents

FILING FOR R.A. 9048 – PETITION FOR CORRECTION OF CLERICAL OR TYPOGRAPHICAL ERROR (CCE)

PROCEED TO COUNTER 21

  • For R.A. 9048 – Petition for Correction of Clerical OR Typographical Error (CCE)
    • Presents the document sought for correction/change
    • On the scheduled interview, submits requirement to processor
    • Pays at the City Treasurer’s Office, Trust Fund Section, the corresponding fees
      • CHECKLIST OF REQUIREMENTS:
        • Certified True Copy /Local Copy of the certificate sought to be corrected/changed (3 original)
        • Authenticated/Latest PSA Copy of the certificate sought to be corrected/changed (1 original, 3 photocopies should be in legal size paper)
      • Any three (3) of the following Supporting Documents showing the correct entry/entries upon which the correction shall be based. All must be presented in original/certified true copies to be submitted (3 photocopies – should be in legal size paper):
        • Certificate of Live Birth (Wife/Husband, for Marriage Petition)
        • Baptismal Certificate
        • School Records
        • Voter’s Affidavit
        • SSS/GSIS Records
        • NBI Clearance (latest)
        • Police Clearance (latest,6 months validity)
        • Medical or Business Record
        • Certificate of Marriage
        • Certificate of Live Birth of Child/Children
        • Certificate of Live Birth of the Father, Mother, and Siblings
        • Certificate of Marriage of Parents
        • (2) Government-issued / Valid Identification Card/ CEDULA
    • *NOTE: A processor will determine applicable documents

FILING FOR R.A. 9848 – CORRECTION IN THE ENTRY OF SEX, CORRECTION IN THE ENTRY OF THE DAY AND/OR MONTH IN THE DATE OF BIRTH (in the Certificate of Live Birth)

PROCEED TO COUNTER 21

  • For R.A. 10172 Correction in the Entry of Sex, Correction in the Entry of the Day and/or Month in the Date of Birth (in the Certificate of Live Birth)
    • Presents the document sought for correction/change
    • On the scheduled interview, submits requirement to processor
    • Pays at the City Treasurer’s Office, Trust Fund Section, the corresponding fees
      • CHECKLIST OF REQUIREMENTS:
        • Certified True Copy /Local Copy of the certificate sought to be corrected/changed (3 original)
        • Authenticated/Latest PSA Copy of the certificate sought to be corrected/changed (1 original, 3 photocopies should be in legal size paper)
        • Mandatory requirements to be submitted (3 photocopies – should be in legal size paper)
          • Certification of Employment with no pending case (if employed)
          • Affidavit of Non-Employment (If not employed);
          • NBI Clearance (latest) purpose: Petition to correct Date of Birth/Sex
          • Police Clearance (latest with 6 months’ validity) purpose: Petition to correct Date of Birth/Sex
          • Baptismal Certificate
          • Elementary School Record
          • (2) Government-issued / Valid Identification Card or CEDULA
          • Medical Certification (for petition to correct entry of sex) issued by an accredited government physician that the petitioner did not undergone sex change or sex transplant with the following required information:
            • Full name of government physician with valid medical/PRC license
            • Name of hospital, designation, and contact number
        • *NOTE: A processor will determine applicable documents

FILING FOR COURT DECREES

PROCEED TO COUNTER 15

INQUIRY AND RELEASING OF R.A. 9048/ R.A. 10172

PROCEED TO COUNTER 19

REQUEST AND RELEASING OF ENDORSEMENT

PROCEED TO COUNTER 22

  1. Submits required Documents
  2. Pays corresponding fees at City Treasurer’s Office as indicated in the order of payment
  3. Receives claim stub

CHECKLIST OF REQUIREMENTS:

  • CTC (Certified true Copy) of document (Birth/Marriage/Death)
  • PSA negative result / Blurred copy
  • Valid ID’s

For the representative of the document owner:

  • Authorization Letter or Special Power of Attorney from the document owner (one original)
  • Photocopy of Government Issued ID with signature of the document owner
  • Photocopy of the Government Issued ID of the representative

PROGRAMS AND PROJECTS


» OPERATION BIRTH RIGHT or “FREE LATE BIRTH CERTIFICATE REGISTRATION”

Operation Birth Right is the program of the Office of the City Mayor, Hon. Joy Belmonte, and the City Civil Registry Department of Quezon City for all person with ages 17 and below without existing birth certificate and born in Quezon City.

» BAESA PUBLIC CREMATORIUM SERVICES

The public crematorium in Baesa is the first city government-owned crematorium addressing the problem regarding burial spaces and other related environmental concerns in Public Cemeteries. This service is provided by the city government, in collaboration with the Office of the Mayor for free.

OPLAN KALULUWA

The celebration of All Souls Day and All Saints Day has become a yearly program of The City Civil Registry Department, which is in-charge of the three (3) city-owned public cemeteries, namely the Bagbag Public Cemetery, the Novaliches Public Cemetery and the Baesa Public Cemetery. For the duration of this program, the CCRD coordinates with concerned local offices, barangays and other partners and orderly visit of the families of the deceased. Annually by setting up tarpaulins, the public is informed of the rules and guidelines while in the cemetery. Moreover, personnel of the CCRD assist constituents in locating the apartments and ashes of their loved ones during the Oplan Kaluluwa.

MOBILE PASSPORT SERVICE

Is a one-stop shop for processing/securing passport for Quezon City residents. Through the mobile passport service program of the Department of Foreign Affairs (DFA), personnel of the City Civil Registry Department assist residents to conveniently obtain a passport.

GUIDES (HOW TO AVAIL SERVICES)


To avail the services of the CIVIL REGISTRY DEPARTMENT, requesting party shall accomplish / complete all necessary requirements provided on its Citizen’s Charter. Pertinent forms are available at the Civil Registry Office, Civic Center Building C, QC City Hall Compound.

Resources


CCRD Citizen's Charter 2021
FORM-Application for Marriage License
CCRD Operation Birth Right
Baesa Crematorium