CONTACT INFORMATION
Procurement Department
- PD
- 2nd Floor Finance Bldg., Quezon City Hall Complex, Diliman, Quezon City
- 8988-4242 local 8712 / 8710 / 8709
- [email protected]
Office Hours
Monday to Friday
8:00 AM – 5:00 PM
ABOUT US
Description
The Procurement Department (PD) is responsible for the procurement of all Infrastructure Projects such as civil works; Goods and Services including supplies, materials and equipment; and Consulting Services required by the Quezon City Government.
Mission
To devote and dedicate manpower, competence, resources, and strong leadership in the procurement process through knowledge, teamwork, and communication in ensuring efficiency and cost savings with transparency, integrity, and accountability.
Vision
A pool of norms providing for streamlined procurement-related services for Quezon City with a more transparent, competitive, and modern approach in project implementation.
Legal Bases
- Ordinance No. SP-1978, S.2009 “An Ordinance Creating A Procurement Office Under The Office Of The City Mayor And Appropriate Funds Thereof”
- Ordinance No. SP-2571, S.2017 “An Ordinance Rectifying And Restoring Six City Government Department Head III (SG 27) In Accordance With JPCLGA Bulletin No. 10 Dated March 27, 1991, Redesigning The Structure Of Their Offices And Rationalizing Their Personnel Component”
Service Pledge:
To ensure all procurement activities are conducted efficiently and effectively with transparency, integrity, and accountability.
Services
Procurement of Goods and Services
Receipt of Purchase Request for Goods and Services
Submission of End-user’s Request / Project to the Procurement Department for procurement process (Goods and Services)
Receipt of Project Procurement Management Plan for Goods and Services
Submission of End-user’s Project Procurement Management Plan to the City Budget Department to be forwarded to the Procurement Department for procurement process (Goods and Services)
Public Bidding Activities
The Procurement Department conducts Public Bidding enjoined by prospective bidders/ suppliers for the procurement of Goods and Services.
Alternative Mode Procurement
The Procurement Department conducts various Alternative Mode of Procurement for the procurement of Goods and Services.
Bid / Post Evaluation and Post-Qualification
The Procurement Department conducts various Bid / Post Evaluation and Post-Qualification for the procurement of Goods and Services.
Documentation and Issuance of Notice of Award, Purchase Order / Contract and Notice to Proceed
The Procurement Department conducts various documentation for the procurement of Goods and Services.
Procurement of Infrastructure Services
Receipt of Purchase Request for Infrastructure
Submission of End-user’s Request / Project to the Procurement Department for procurement process (Infrastructure)
Public Bidding Activities
The Procurement Department conducts Public Bidding enjoined by prospective bidders/ suppliers for the procurement of Infrastructure Projects
Alternative Mode Procurement
The Procurement Department conducts various Alternative Mode of Procurement for the procurement of Infrastructure Projects.
Bid / Post Evaluation and Post-Qualification
The Procurement Department conducts various Bid / Post Evaluation and Post-Qualification for the procurement of Infrastructure Projects
Documentation and Issuance of Notice of Award, Purchase Order / Contract and Notice to Proceed
The Procurement Department conducts various documentation for the procurement of Infrastructure Projects
Procurement of Consultancy Services
Receipt of Request for Consultancy Services
Submission of End-user’s Request / Project to the Procurement Department for procurement process (Consultancy Services)
Public Bidding Activities
The Procurement Department conducts Public Bidding enjoined by prospective bidders/ suppliers for the procurement of Consultancy Services
Eligibility, Bid Evaluation and Post Evaluation
The Procurement Department conducts various Eligibility, Bid Evaluation and Post Evaluation for the procurement of Consultancy Services
Documentation and Issuance of Notice of Award, Purchase Order / Contract and Notice to Proceed
The Procurement Department conducts various documentation for the procurement of Consultancy Services
GUIDES
How To Bid for a Government Project
- View and download projects up for bid on the Quezon City Government website and Philgeps. All of the project requirements or opportunities are posted regularly at the PhilGEPS website (view by agency: “City of Quezon”) and the Quezon City Government Official Website (under Public Notices and Procurement).
- Submit all requirements to the Procurement Department and request for an Order of Payment.
Requirements for Goods and Services Public Bidding:
- PhilGEPS Registration Certificate (Platinum – 3 pages)
- Document Requests List (DRL)
- Authorization to Purchase Bidding Documents
- Corporate Secretary Certificate for the corporation (specific for the project)
- Special Power of Attorney for single proprietorship (specific for the project)
- Notarized Joint Venture Agreement (as applicable)
3. Wait for the release of the signed order of payment then proceed to the Cashier of the City Treasurer’s Office to make a payment.
4. Secure an Official Receipt and provide a photocopy of the Official Receipt to the Procurement Department.
5. Check the completeness of the Bidding Documents and attachments received.
6. All bidders are encouraged to raise their concerns about the project during the Pre-Bid Conference through Zoom Virtual Conference or by sending an email to [email protected].
7. Prepare your bid proposals in accordance with the issued Philippine Bidding Documents and submit on or before the deadline.
8. Observe the Opening of Bids through Zoom Virtual Conference or at the lobby of the Procurement Department.
9. Failed bids will receive a Notice of Failure and will be given 3 calendar days to request for reconsideration to be discussed for the decision of the Bids and Awards Committee.
10. The lowest and responsive bidder will proceed to the Post Qualification period until the project is awarded.
11. Once the Purchase Order has been released to the winning bidder, they have a specific period of time to deliver or complete the project. The winning bidder should coordinate with the respective end-user and the City General Services Department for the delivery and inspection.
Department Directory
| Division | Officer Name | Office Address | Contact Information |
| Database and Management Division | Mr. Adelfo D.A. Mendoza III Officer-in-Charge | 2nd Floor Finance Bldg., Quezon City Hall Complex, Diliman, Quezon City | 8988-4242 Local 8709 [email protected] |
| Technical Services Division | Ms. Ma. Victoria L. Tejedor Project Evaluation Officer III | 2nd Floor Finance Bldg., Quezon City Hall Complex, Diliman, Quezon City | 8988-4242 Local 8506 [email protected] |
| Price Standardization and Monitoring Division | Ms. Ma. Victoria L. Tejedor Officer-in-Charge | 2nd Floor Finance Bldg., Quezon City Hall Complex, Diliman, Quezon City | 8988-4242 Local 8506 [email protected] |
| Documentation and Administrative Services Division | Mr. Adelfo D.A. Mendoza III Chief Administrative Officer | 2nd Floor Finance Bldg., Quezon City Hall Complex, Diliman, Quezon City | 8988-4242 Local 8709 [email protected] |
PhilGEPS (view by agency: City of Quezon)
Resources
PROCUREMENT DEPARTMENT SERVICES 2023
PROCUREMENT DEPARTMENT SERVICES 2022
PROCUREMENT DEPARTMENT SERVICES 2020