CONTACT INFORMATION


Procurement Department

  • PD
  • 2nd Floor Finance Bldg., Quezon City Hall Complex, Diliman, Quezon City
  • 8988-4242 local 8712 / 8710 / 8709
  • [email protected]

Office Hours
Monday to Friday            
8:00 AM – 5:00 PM

ABOUT US


Description

The Procurement Department (PD) is responsible for the procurement of all Infrastructure Projects such as civil works; Goods and Services including supplies, materials and equipment; and Consulting Services required by the Quezon City Government.

Mission

To devote and dedicate manpower, competence, resources, and strong leadership in the procurement process through knowledge, teamwork, and communication in ensuring efficiency and cost savings with transparency, integrity, and accountability.

Vision

A pool of norms providing for streamlined procurement-related services for Quezon City with a more transparent, competitive, and modern approach in project implementation.

Legal Bases

  • Ordinance No. SP-1978, S.2009 “An Ordinance Creating A Procurement Office Under The Office Of The City Mayor And Appropriate Funds Thereof” 
  • Ordinance No. SP-2571, S.2017 “An Ordinance Rectifying And Restoring Six City Government Department Head III (SG 27) In Accordance With JPCLGA Bulletin No. 10 Dated March 27, 1991, Redesigning The Structure Of Their Offices And Rationalizing Their Personnel Component” 

Service Pledge:

To ensure all procurement activities are conducted efficiently and effectively with transparency, integrity, and accountability.

Services


Procurement of Goods and Services

Receipt of Purchase Request for Goods and Services

Submission of End-user’s Request / Project to the Procurement Department for procurement process (Goods and Services)

More details:

Receipt of Project Procurement Management Plan for Goods and Services 

Submission of End-user’s Project Procurement Management Plan to the City Budget Department to be forwarded to the Procurement Department for procurement process (Goods and Services)

More details:

Public Bidding Activities

The Procurement Department conducts Public Bidding enjoined by prospective bidders/ suppliers for the procurement of Goods and Services. 

More details:

Alternative Mode Procurement

The Procurement Department conducts various Alternative Mode of Procurement for the procurement of Goods and Services.

More details:

Bid / Post Evaluation and Post-Qualification 

The Procurement Department conducts various Bid / Post Evaluation and Post-Qualification for the procurement of Goods and Services. 

More details:

Documentation and Issuance of Notice of Award, Purchase Order / Contract and Notice to Proceed

The Procurement Department conducts various documentation for the procurement of Goods and Services. 

More details:

Procurement of Infrastructure Services

Receipt of Purchase Request for Infrastructure

Submission of End-user’s Request / Project to the Procurement Department for procurement process (Infrastructure)

More details:

Public Bidding Activities

The Procurement Department conducts Public Bidding enjoined by prospective bidders/ suppliers for the procurement of Infrastructure Projects

More details:

Alternative Mode Procurement

The Procurement Department conducts various Alternative Mode of Procurement for the procurement of Infrastructure Projects. 

More details:

Bid / Post Evaluation and Post-Qualification

The Procurement Department conducts various Bid / Post Evaluation and Post-Qualification for the procurement of Infrastructure Projects  

More details:

Documentation and Issuance of Notice of Award, Purchase Order / Contract and Notice to Proceed

The Procurement Department conducts various documentation for the procurement of Infrastructure Projects

More details:

Procurement of Consultancy Services

Receipt of Request for Consultancy Services

Submission of End-user’s Request / Project to the Procurement Department for procurement process (Consultancy Services)

More details:

Public Bidding Activities

The Procurement Department conducts Public Bidding enjoined by prospective bidders/ suppliers for the procurement of Consultancy Services 

More details:

Eligibility, Bid Evaluation and Post Evaluation

The Procurement Department conducts various Eligibility, Bid Evaluation and Post Evaluation for the procurement of Consultancy Services

More details:

Documentation and Issuance of Notice of Award, Purchase Order / Contract and Notice to Proceed 

The Procurement Department conducts various documentation for the procurement of Consultancy Services 

More details:

GUIDES


How To Bid for a Government Project

  1. View and download projects up for bid on the Quezon City Government website and Philgeps. All of the project requirements or opportunities are posted regularly at the PhilGEPS website (view by agency: “City of Quezon”) and the Quezon City Government Official Website (under Public Notices and Procurement). 
  1. Submit all requirements to the Procurement Department and request for an Order of Payment. 

Requirements for Goods and Services Public Bidding: 

  1. PhilGEPS Registration Certificate (Platinum – 3 pages)
  2. Document Requests List (DRL) 
  3. Authorization to Purchase Bidding Documents
  • Corporate Secretary Certificate for the corporation (specific for the project)
  • Special Power of Attorney for single proprietorship (specific for the project)
  1. Notarized Joint Venture Agreement (as applicable)

3. Wait for the release of the signed order of payment then proceed to the Cashier of the City Treasurer’s Office to make a payment.

4.  Secure an Official Receipt and provide a photocopy of the Official Receipt to the Procurement Department. 

5.  Check the completeness of the Bidding Documents and attachments received.

6.  All bidders are encouraged to raise their concerns about the project during the Pre-Bid Conference through Zoom Virtual Conference or by sending an email to [email protected].

7. Prepare your bid proposals in accordance with the issued Philippine Bidding Documents and submit on or before the deadline. 

8.  Observe the Opening of Bids through Zoom Virtual Conference or at the lobby of the Procurement Department.

9.  Failed bids will receive a Notice of Failure and will be given 3 calendar days to request for reconsideration to be discussed for the decision of the Bids and Awards Committee.

10. The lowest and responsive bidder will proceed to the Post Qualification period until the project is awarded. 

11. Once the Purchase Order has been released to the winning bidder, they have a specific period of time to deliver or complete the project. The winning bidder should coordinate with the respective end-user and the City General Services Department for the delivery and inspection. 

Department Directory

ATTY. DOMINIC B. GARCIA

Officer-in-Charge

8988 -4242 local 8711

[email protected]

DivisionOfficer NameOffice AddressContact Information
Database and Management DivisionMr. Christian L. Delos Santos
Human Resource Management Officer II
2nd Floor Finance Bldg., Quezon City Hall Complex, Diliman, Quezon City8988-4242 local 8710
[email protected]
Technical Services DivisionMs. Ma. Victoria L. Tejedor
Project Evaluation Officer III
2nd Floor Finance Bldg., Quezon City Hall Complex, Diliman, Quezon City8988-4242 local 8506
[email protected]
Price Standardization and Monitoring DivisionMr. Jose Antonio N. Villarosa
Project Evaluation Assistant II
2nd Floor Finance Bldg., Quezon City Hall Complex, Diliman, Quezon City8988-4242 local 8709
[email protected]
Documentation and Administrative Services DivisionMr. Adelfo D.A. Mendoza III
Chief Administrative Officer
2nd Floor Finance Bldg., Quezon City Hall Complex, Diliman, Quezon City8988-4242 local 8709
[email protected]

PhilGEPS (view by agency: City of Quezon)

Resources


PROCUREMENT DEPARTMENT SERVICES 2022
PROCUREMENT DEPARTMENT SERVICES 2020

Last updated on June 10th, 2022