Child Minding Service Program Process Flow

The Child Minding Center (CMC) Management Section is responsible for the care and development of children aged 6 months to 4.11 years through city-run Child Minding Centers. CMCs operate from 8:00 AM to 5:00 PM to support working parents and vulnerable families.

Requirement:

• 1 photocopy of the PSA Birth Certificate of the child
• 1 Photocopy of the child’s Immunization Record or ECCD Card
• 1 photocopy of the guardian/parent’s QC ID
• If applies:
  • Solo Parent ID
  • PWD ID
  • 4Ps ID

Process:

1. Identification & Enrollment

Beneficiaries are identified through the OPT+ Survey of the Quezon City Health Department (20 days), followed by collection of basic information (5 days). If targets are not met, walk-in enrollment is opened (up to 30 days). Parents undergo a short interview (3–5 minutes) and submit the required documents: child’s birth certificate, parent’s QC ID, and immunization records (5 days).

CMC Age Groups Served:

• 6–35 months → Infants & Toddlers Early Development (ITED)
• 36–47 months → Pre-K1
• 48–59 months → Pre-K2

2. Parent Orientation

Parents attend a 3-day orientation (2–3 hours/day) led by DCWs. Topics include program goals, class schedules, rules, activities, and available services. Parents also sign consent forms to finalize enrollment.

3. Program Implementation

Children attend the CMC for 8 hours of continuous care daily. Services include custodial care, health monitoring, meals, and early learning activities. The program runs for 10 months. They receive supplies and daily supplementary feeding.

Parents: Join the daily ITED session, monthly Parent Effectiveness Service (PES) sessions and, for fathers, ERPAT activities promoting responsible fatherhood.

4. Complementary and Supplementary Feeding

• The SFP starts with assessing children’s height and weight at specific intervals (upon entry, before feeding, after 60 days, and after 120 days).
• Children needing medical support are referred to the Quezon City Health Department for services like Vitamin A, deworming, and dental care.
• The Nutritionist-Dietitian then provides the supply list and cycle menu, while training on meal preparation and hygiene is conducted during the 120-day program.
• Children receive daily hot meals for 120 days, with their consumption monitored using a Food Consumption Sheet.
• Meal allocation depends on nutritional status: normal (1 meal), undernourished (2 meals), and overnourished (1 meal plus 15 minutes of physical activity).

5. Completion & Certificates

After 10 months, DCWs prepare reports and certificates: Certificate of Participation for Infants, Toddlers and Pre-K1, Certificate of Completion for Pre-K2. All Pre-K2 children will attend the Moving Up Ceremonies.

6. Year-End Conference

A parent-teacher conference is held one week after the Moving Up Ceremony. Parents receive their child’s certificates and ECCD Checklist for Pre-K2 or Kindergarten enrollment.

Child Development Service Program Process Flow

The Child Development Center (CDC) Management Section oversees all operations of city-operated Child Development Centers (CDCs) in Quezon City, catering to children aged 3.0 to 4.11 years. Each CDC session lasts 2 hours, with a maximum of 3 sessions per day. It integrates early childhood education with health, nutrition, and child protection services to ensure holistic development and school readiness.

Requirement:

• 1 photocopy of the PSA Birth Certificate of the child
• 1 Photocopy of the child’s Immunization Record or ECCD Card
• 1 photocopy of the guardian/parent’s QC ID
• If applies:
  • Solo Parent ID
  • PWD ID
  • 4Ps ID

Process:

1. Identification & Enrollment

Children are identified through the OPT+ Survey (20 days), followed by collection of basic information (5 days). If targets are unmet, walk-in enrollment is opened (up to 30 days). Parents undergo a short interview, then submit required documents (birth certificate, QC ID, immunization record).

2. Parent Orientation

Parents attend a 3-day orientation (2–3 hours/day) led by DCWs. Topics include program goals, class schedules, rules, activities, and available services. Parents also sign consent forms to finalize enrollment.

3. Program Implementation

Children: Attend daily 2-hour sessions for 10 months, with structured learning, play activities, assessments (3x a year), and annual events. They receive supplies and daily supplementary feeding.

Parents: Join monthly Parent Effectiveness Service (PES) sessions and, for fathers, ERPAT activities promoting responsible fatherhood.

4. Supplementary Feeding

• The SFP starts with assessing children’s height and weight at specific intervals (upon entry, before feeding, after 60 days, and after 120 days).
• Children needing medical support are referred to the Quezon City Health Department for services like Vitamin A, deworming, and dental care.
• The Nutritionist-Dietitian then provides the supply list and cycle menu, while training on meal preparation and hygiene is conducted during the 120-day program.
• Children receive daily hot meals for 120 days, with their consumption monitored using a Food Consumption Sheet.
• Meal allocation depends on nutritional status: normal (1 meal), undernourished (2 meals), and overnourished (1 meal plus 15 minutes of physical activity).

5. Completion & Certificates

After 10 months, DCWs prepare reports and certificates: Certificate of Participation for Pre-K1, Certificate of Completion for Pre-K2. All Pre-K2 children will attend the Moving Up Ceremonies.

6. Year-End Conference

A parent-teacher conference is held one week after the Moving Up Ceremony. Parents receive their child’s certificates and ECCD Checklist for Pre-K2 or Kindergarten enrollment.

Reminders:

• A 3-year-old child can enroll for 2 consecutive school years in the ECCD program (Pre-K1 and Pre-K2)  but a 4-year-old child can enroll in ECCD (Pre-K2) for only 1 school year.

Registration to Accreditation Process Flow

The Permits and Standards Section ensures that public and private ECCD facilities in Quezon City comply with national and local standards. It oversees the registration, accreditation, and recognition of all Child Development Centers, Learning Centers, and ECCD service providers.

A. GRANTING OF CERTIFICATE OF REGISTRATION

 Requirements:

1. Letter of Intent for Registration
2. Accomplished Registration Form

Process:

1. Access the Google Form

Public CDC and Private LC owners will be provided with the official Google Form link.

2. Accomplish the Form

Fill out all required fields in the Google Form (basic information about the center, owner, and other details as needed).

3. Attach Required Documents

Upload the scanned copy of the signed Letter of Intent.

Upload the scanned copy of the signed Registration Form.

4. Submit the Form

Ensure all information is complete and correct before submission.

5. Review and Validation

The ECCD Division will review the submitted form and attachments.

6. Incomplete submissions will be returned for compliance.

7. Issuance of Certificate of Registration

Once validated, the ECCD Division will process and release the Certificate of Registration to the requesting CDC/LC.

B. GRANTING OF CERTIFICATE TO OPERATE

Permit to Operate Process

Requirements:

1. Photo copy of the SEC or DTI Registration
2. Profile of the Center that describes its location, ownership and the goals and objectives, and the program(s) to be offered
3. Descriptions with pictures of the lot size, indoor and outdoor area, number of buildings/classrooms, facilities, equipment and instructional materials available for effective instruction
4. Number of young children to be served, list of teachers, names of administrator/principal/ director and other staff
5. Specific information about the Center

Process:

1. The visit/inspection shall be conducted a month after the filing of the application for Permit to Operate.
2. The SSDD-ECCD Office shall submit a Report of Inspection to the City Mayor one week after the visit. The Report covers the five items described above and the City/Municipal Social Welfare and Development Officer shall recommend either for the issuance or non-issuance of the Permit to Operate depending on the compliance of the requirements.
3. A Permit to Operate for Three Years shall be signed by the City Mayor and issued to the qualified Private Learning Center.
4. A one-time temporary Permit to Operate valid for one (1) year shall be issued to the learning center who did not comply with the requirements.
5. A Letter to Comply Requirements, with the Report of Inspection attached, shall be signed by the City Mayor and issued to an unqualified private Learning Center. The Center is given five (5) months to one (1) year to comply with the lacking requirements.

C. GRANTING OF CERTIFICATE OF RECOGNITION

The granting of recognition to the CDC/LC shall be in three levels that depends on the Maximum Total Points earned by the CDC/LC. The three levels are: 

• Level 1 Recognition or Satisfactory Rating is given for 3 years
• Level 2 Recognition or Very Satisfactory Rating is given for 4 years
• Level 3 Recognition or Outstanding Rating is given for 5 years.

Requirements:

1. Letter of Intent for Recognition
2. Assessment Fee of 500.00 pesos.

Process:

1. Internal Assessment
   1. For the public CDC established by the LGU, the SSDD-ECCD shall inform that an Internal Assessment Team (IAT) shall be convened to be headed by the Child Development Teacher/Worker (CDT/W) with one or more members from any of the following:
      1. Barangay Captain, 
      2. Barangay Nutrition Scholar, 
      3. Barangay Health Worker, and 
      4. President of the Parents-Teacher/Worker Association

For the public CDC established by the NGA/GOCC and the private LC, the SSDD-ECCD shall inform that an Internal Assessment Team (AIT) shall be convened to be headed by the Administrator/Director/ Principal with one or more members from any of the following:

1. selected CDT
2. Members of the Board, and 
3. President of the Parents- Teachers Association. 

2. The Internal Assessment Team of the public, NGA/GOCC and private CDC/LC shall be provided technical assistance by the SSDD-ECCD.
3. The Assessment Tool for the Granting of Recognition with the standard forms and process approved by the ECCD Council shall be utilized by the public, NGA/GOCC and private CDC/LC.
4. The internal assessment process shall be undertaken for at least three (3) months.
5. The Internal Assessment Team shall submit the results to the Office of the SSDD-ECCD who shall conduct a visit to validate the results submitted.
6. If the CDC/LC meets the required score, the SSDD-ECCD favorably recommends to the City Mayor that the CDC/LC shall undertake an external assessment. The City Mayor officially informs the ECCD Council that the public or private CDC/LC is ready for the external assessment.
7. If the CDC/LC does not meet the required score, the City Mayor through the SSDD-ECCD shall inform the CDC/LC to comply with the requirements in the areas that it failed within six (6) to twelve(12) months.

2. External Assessment
   1. The ECCD Council authorizes the SSDD-ECCD to inform the City Mayor of the one (1) to two (2) -day external assessment schedule and the name(s) of the Evaluator(s).

2. The SSDD-ECCD informs the CDT/ CDW (public CDC), and the Administrator/ Principal/ Director (NGA/GOCC and private CDC/LC) to orient the members of the Internal Assessment Team of the following:
   1. date and purpose of the External Assessment;
   2. observations of the CDC/LC and the staff during the actual learning session; 
   3. interview of the Internal Assessment Team (Center staff, partners/ stakeholders) by the Evaluator(s);
   4. access of complete pertinent documents during the visit.

3. The City Government through SSDD-ECCD shall organize and deputize one to three Evaluators depending on the size of the CDC/LC. These Evaluators are representatives from the Offices of the Provincial Social Welfare and Development or Provincial ECCD, City/Municipal Social Welfare and Development or City/Municipal ECCD Office, and Administrator/Director/Principal of a private CDC/LC. (Optional).
4. The Evaluators have undergone training and received a Certificate of Proficiency for the External Assessment of CDCs/LCs from the ECCD Council.
5. The Evaluator(s) shall:
   1. conducts site visit,
   2. reviews documentation of the CDC’s/LC’s internal assessment, and
   3. uses the appropriate methods in gathering the information/ data in the different indicators cited in the assessment tool. 

6. The Evaluator(s) shall document the results of the external assessment. If the CDC/LC complies with the requirements (required score), the Evaluator(s) shall recommend to the ECCD Council through the City Government through SSDD-ECCD the Conferment of Recognition (Level) 15 working days after the assessment.

7. The Levels of Recognition are described as:
   1. Level 1 or Satisfactory Rating. This means that the Center has demonstrated Mandatory Compliance with the Standards and Guidelines that shows effectiveness of quality service implementation and is given for 3 years.
   2. Level 2 or Very Satisfactory Rating. This means that the Center has demonstrated Optimal Compliance with the Standards and Guidelines that increases the effectiveness of quality service implementation and is given for 4 years.
   3. Level 3 or Outstanding Rating. This means that the Center has demonstrated the Highest Compliance with the Standards and Guidelines that makes the Center a Center of Excellence and is given for 5 years.

8. The Evaluator(s) shall Defer the Recognition of the CDC/LC that does not comply with the requirements in the assessment. Its Report shall cite the technical assistance needed and shall submit this Report 15 working days after the assessment to the ECCD Council through the City Government through SSDD-ECCD which shall inform the Mayor through the City/Municipal Social and Development Officer or City/Municipal ECCD Officer that the CDC/LC shall be given one (1) year to comply with the deficiency.

The Center that has been Granted Recognition is encouraged to maintain its status. When the number of years for its Recognition has lapsed, the Center has to file again its Letter of Intent to seek Recognition at the Mayor’s Office through the SSDD-ECCD. The Guidelines for the Accreditation shall be developed after one (1) year utilization of the Guidelines.